Student data protection
Before adding student records to Shibutz, check how data is used, who processes it, and whether it meets your school's requirements. Learn more about our mission to help schools build balanced classrooms.
Data Handling Snapshot
Sign in to access your saved rosters and placement results.
Access to your saved placement work is restricted to your account.
See which services process your information and what happens when you delete your account.
These services support your account and placement work. Review what each receives and how long information may be kept. Providers may use additional services of their own.
Application hosting and operational logs
IP address, browser and device information, pages requested, and records of errors or other service activity.
When: When you visit Shibutz or use its features.
Keeping and deleting data: Hosting logs are not removed when you delete your Shibutz account. Contact support for current log retention information.
Authentication and account profile
Account identity, email address, and profile details you save, such as school name, country, role, or birthday.
When: At sign-up, sign-in, and profile updates.
Keeping and deleting data: Deleting your account starts cleanup of your Shibutz records. Clerk's own retention policies also apply.
Saved placement work
Class rosters, placement rules, settings, generated assignments, statistics, and subscription status.
When: While you use the Shibutz workspace.
Keeping and deleting data: Saved work remains until you delete it or account deletion completes. A limited record of your account ID and deletion date remains to prevent old billing updates from restoring deleted data. It has no set expiry.
Placement generation and XLSX export
Students, classes, keep-together and keep-apart rules, required placements, and placement settings. Export requests also include the generated assignment and statistics.
When: When you request placement generation or XLSX export.
Keeping and deleting data: Retention and deletion terms have not been confirmed. Deleting your Shibutz account does not automatically delete data held by the placement service.
Pro checkout and subscription management
Account ID, name, email address, subscription details, invoices, and payment information entered on the hosted checkout page. Student rosters are not part of the billing request.
When: When you start checkout or manage a Pro subscription.
Keeping and deleting data: Your Shibutz subscription records are removed when account deletion completes, apart from the limited deletion record described above. Polar may retain invoices and other billing records under its own requirements.
Product and site usage measurement
Pages visited, browser and device information, IP address, plan type, actions and counts, and coded account and workspace identifiers. Names, roster contents, and notes are filtered out of product events.
When: When you use the live website. Analytics storage is off until you accept cookies, but usage information can still be sent to Google if you reject them.
Keeping and deleting data: Deleting your Shibutz account does not automatically remove Google Analytics records. Contact support about retention or a data deletion request.
The placement service's use of AI, use of student data for model training, retention, further sharing, and deletion practices have not been confirmed. If your school requires assurances on these points, contact support before uploading student records.
Policies in practice
Shibutz provides account protection and data-handling information. Your school decides what information to enter and how to use the resulting class lists.
Built for authorized adult school staff rather than direct student use.
You decide when to generate a placement, review it, and share it.
Protection for your account and placement information.
Understand what deleting your account removes and what may remain.
Reduce what you enter without breaking the placement flow.
Automation stays inside a reviewable school workflow.
School Review Checklist
Check privacy requirements before adding students, placement rules before generating, and individual outcomes before sharing a final list.
Related policies
Questions about security or compliance measures? Contact support@shibutz.com.