Review Student Placement Results
Review the saved placement from the classroom summary down to individual student rows. Check the rules your school must honor before deciding whether the balance is suitable. A summary percentage is not a placement approval.
Start with the placement summary
The results page shows Total Students, available 1+ Friends and 2+ Friends statistics, and Total Capacity when custom classroom limits exist. The header's Export to Excel action requires Pro. Free users can review results in Shibutz; export is disabled with an upgrade prompt.
What the totals count
Total Students counts student records in the saved result. It does not independently prove every student has a valid placement. New generation responses are checked for complete, unique student placements before saving; older results still need a review for missing or duplicate rows.
Total Capacity divides that roster count by the sum of custom per-classroom capacities. Check the accompanying count of classrooms with custom limits. If only some rooms have them, this is not the total capacity of every room, and it does not include the workspace default. Inspect individual classrooms before interpreting a capacity warning.
Read the classroom cards
- Students is the classroom's saved statistics count. A custom capacity appears as a denominator and a Capacity limit badge.
- Gender balance shows male and female counts, not percentages or a target ratio. Students recorded as Other are included in the classroom total but not those two counts.
- Support needs counts students with the support flag. It does not measure the amount of staffing or support each student needs.
- Behavior, Emotion, Social, and Learning bars show category counts and percentages. The denominator is the number of students in that classroom, not the whole grade.
For example, one High need, one Watch, and one Low need rating among three students gives each category 1 / 3, displayed as 33%. Percentages are rounded, so displayed segments may not total exactly 100%.
Read friend rates with the right denominator
1+ Friends is the percentage of the full saved roster with at least one listed friend in the same classroom. 2+ Friends uses the same denominator, but requires at least two. Students with no friend requests remain in the denominator. A student with two matching friends counts in both percentages.
These are student-level rates, not the percentage of requested pairs honored and not the success rate of staff Preferences. Cards display saved percentages to one decimal place and are hidden when a value is zero or unavailable. An absent card alone does not tell you which case applies; inspect the friend lists in the detailed table.
- Room A
- Students A, B, C
- A requests B and C. B requests A and D. C lists no friends.
- Room B
- Students D, E, F
- D requests E. E and F list no friends.
- 1+ Friends: 3 / 6 = 50.0%. A, B, and D each have at least one listed friend in their classroom. All six roster students are in the denominator, including those who listed no friends.
- 2+ Friends: 1 / 6 = 16.7%. Only A has two listed friends in the same classroom. A is also counted in 1+ Friends.
- Individual links: 4 / 5 = 80% together. This is a separate calculation of the five directional requests, not either summary card. B's request for D is split; inspect that student row before deciding what to change.
There is no universal pass mark for these rates. Compare outcomes with your cohort's requests and necessary constraints. Do not delete an essential separation just to increase the percentage.
Check individual student rows
The detailed table shows the generated classroom, sending school, scales, support needs, notes, and each listed friend's outcome: Same classroom, Different classroom, or Placement unknown. These labels let you review directional requests individually. A requesting B and B requesting A are two links.
Review badges such as Split friend, Support need, and Notes point to rows worth checking. On smaller screens, expand a student row; on wider screens, scroll the table horizontally for the full record.
Duplicate placements and unknown classrooms are flagged. The detailed table uses the first placement into a known classroom; unknown classrooms do not establish a shared friend placement. Saved summary statistics may still reflect the original engine response. Resolve warnings in the workspace and generate a fresh result before sharing an inconsistent list.
Interpret scale distributions carefully
Compare High need and Watch counts across classrooms, then look at the actual students. These are planning labels, not average scores. Classroom bars calculate Low need as the remainder after High need and Watch. Older records with unknown ratings can therefore appear in that remainder. Review unknown values in the roster rather than treating the chart as evidence that no support is needed.
Make the staff review explicit
- Confirm every expected student appears once in a known classroom.
- Check necessary separations and required classrooms individually.
- Compare headcounts with each room's approved capacity and staffing, including rooms that use the workspace default.
- Review support profiles and students with split or unknown friend outcomes. Different room capacities can justify different headcounts.
When the result needs changes
Correct the roster or review conflicting staff preferences, restrictions, and required placements. Change one approved setting at a time and generate a separate result for comparison. Another run does not guarantee a better outcome.
Capacity changes must stay within school-approved staffing and policy limits. Keep necessary support and separation rules. Once the placement is reviewed, follow the Pro export guide to prepare a minimal-data copy for authorized recipients.