Exporting to Excel

After reviewing your placement results, Pro users can download the saved classroom lists as an Excel (XLSX) file. Review the workbook and prepare a minimal-data copy before sharing it with authorized staff.

Downloading Your Results

To export your placement result:

• Navigate to the results page for the placement you want to export.
• On Pro, click the Export to Excel button.
• The file will be saved to your device as an .xlsx file.

XLSX export is available on Pro. Free users can still view placement results in Shibutz, but export is disabled and an upgrade prompt is shown instead of creating a spreadsheet.

If a download takes longer than 30 seconds or cannot complete, Shibutz shows an error instead of saving a partial spreadsheet. Your saved placement is unchanged; wait briefly and try downloading again.

Data Handling During Export

When you request an XLSX file, Shibutz sends the stored roster, class definitions, placement rules, generated assignment, and statistics to the Shibutz placement service to create the file. See the student data handling guide for service providers and retention information.

What's Included in the Export

Exports use the data saved with the placement, not later edits to your workspace. Older results may need details from your current workspace. If those details no longer match, export may be blocked. Review the workspace and generate a new placement rather than sharing an inconsistent spreadsheet.

The exported spreadsheet contains:

• Student name — each student's full name.
• Assigned classroom — the classroom the student was placed into.
• Gender — the student's recorded gender.
• Scale scores — social, emotional, behavioral, and learning values.
• Origin school/group — the feeder school or group the student belongs to.

The import flow recognizes a Students sheet in exported workbooks. Do not assume the workbook contains only one sheet or only the fields listed above. Inspect every sheet, column, and note before distributing a copy.

Excel Template for Importing Students

Shibutz also supports importing students from an Excel file. The import flow recognizes both the dedicated student template and the Students sheet inside a placement export, so you can:

• Reimport an exported roster into a new placement workspace.
• Fill in student data in a fresh spreadsheet using the template column headers.
• Upload the file on the Managing Students page to bulk-add students.

Export-only columns such as Class and Friends Count are ignored during import. The assigned classroom is not copied into the new workspace; you can generate a fresh placement after the roster imports.

Review the import preview and resolve duplicates even when the source is an earlier Shibutz export. A saved classroom assignment is not an instruction to place that student in the same classroom next time.

Sharing with Staff and Printing

Prepare a separate sharing copy rather than distributing the full working workbook by default:

• Keep only the students and columns each recipient needs. Review student identifiers, friend requests, scale ratings, support flags, and notes as potentially sensitive placement data.
• Remove unnecessary data from the sharing copy. Hiding a sheet or column, or applying a classroom filter, does not remove that data from the file.
• Use your school's approved sharing channel and verify the recipients before sending. Do not publish the workbook at a public link or assume a dashboard link grants another person access.
• Check the print preview, collect printed copies, and store or delete working files according to school retention procedures. An export does not establish compliance with a particular privacy law.

For details on how to interpret the data before exporting, see the Understanding Results guide.