Review student rosters with filters and bulk cleanup

The roster is where a class placement project either becomes calm or starts to fray. A few duplicate names from an import, a handful of support notes, and three friend requests that need a second look can be enough to slow down the whole meeting. Shibutz now gives that review work a clearer home.

Filter the roster before bulk cleanup

The Students page now has a Roster review panel above the student table. It adds practical filters, ready-made review queues, and bulk cleanup actions so administrators can tighten up the roster before generating balanced class lists.

• Roster filters let you search by student name, school, notes, or friend request, then narrow the list by gender or sending school.
• Review queues surface cleanup needs, support context, friend requests, and red/yellow/unknown scale values without making you scan every row by hand.
• Bulk cleanup lets you select visible rows, clear notes, clear friend requests, or remove selected students. Clearing notes or friend requests saves directly; student removal opens a confirmation. Check the full selection before either action.

Why it matters

Class placement data is rarely messy because someone was careless. It is messy because real schools collect information from spreadsheets, teacher conversations, counselor notes, and student surveys. The new roster review tools respect that reality: they do not hide sensitive tradeoffs, and they do not force every student into the same generic cleanup flow.

The queues help focus staff review, but they do not establish whether two similar names belong to the same child. Bulk removal also cleans up related preferences, restrictions, required placements, and friend links, keeping the class list internally consistent after a roster correction.

Synthetic cleanup example: a filter finds four rows with notes. Only two notes are obsolete. Clear any earlier selection, select those two rows, and check the selected count before clearing their notes. Do not clear all four merely because they share a queue. Clearing a flag or note is a data change, not evidence that the underlying support need has ended.

Selected students can remain selected when filters change. Compare the total selected count with the count selected in the current view; do not assume a bulk action affects only the rows you can now see.

If the issue came from an import, check column mappings and duplicate decisions before uploading again. Remove a duplicate only after confirming the surviving record has the required information and relationships.

Getting started

Open your dashboard, choose a class list, and go to Students. The roster review panel appears above the table automatically. For the full walkthrough, see Managing Students.

New to Shibutz? Sign up free and start a placement with roster review built into the workflow.