For counselors
Class placement software for school counselors
You carry the details no one else has: which students cannot be in the same room, who is coming off a hard year, which friendship is the reason a child comes to school. Shibutz gives you a way to turn that knowledge into the class lists, so the separations and supports you track all year actually make it into September.
Why a counselor’s knowledge gets lost at placement time
The information you hold is often the most sensitive and the most easily dropped when lists are built in a hurry.
Your separations depend on someone remembering them
A pair that must stay apart after an incident only works if the person building the lists knows and remembers. Verbal handoffs fail exactly when they matter most.
Social and emotional needs have nowhere to live
A student’s anxiety, a fragile friendship, a recent loss at home: none of it fits a roster column, so it gets carried in your head and lost at the handoff.
You are pulled in after the lists are already set
By the time you see the draft, the room has been built. Unwinding a bad pairing late means renegotiating the whole grade instead of preventing the problem up front.
How Shibutz gives counselors a seat at placement
Your input becomes part of the rules the lists are built from, not a note that arrives too late to matter.
- 1
Record separations as firm rules
Enter keep-apart pairs so students who must stay separated are handled by the generator, not by whoever happens to remember the history.
Set separation rules - 2
Protect the relationships that support a student
Set keep-together preferences for the friendships that steady a child through a hard stretch, and note the support needs that should shape the room.
Set student preferences - 3
Weigh in before the lists are built
Because your rules feed the generator, you shape the classes up front instead of reacting to a draft that is already locked.
See how generation works
Getting the sensitive cases right before September
Two students were involved in a serious conflict last spring and cannot share a room. A third is coming off a year of anxiety and does far better with one specific friend nearby. In past years, whether that made it into the lists depended on who was in the room when the drafts were built.
This year the counselor enters the keep-apart pair as a firm rule and the supportive friendship as a keep-together preference before anyone runs the generator. When the lists come back, the separation holds and the friendship is intact.
No one has to remember the backstory in August. The rules are recorded, the placement respects them, and the counselor spends the first week supporting students instead of untangling a pairing that should never have happened.
Questions from school counselors
- Will my separation requests actually make it into the lists?
- Yes. Keep-apart pairs are entered as rules the generator enforces, so a required separation does not depend on someone remembering it at draft time.
- Can I flag supportive friendships as well as conflicts?
- Yes. You can set keep-together preferences for the relationships that help a student cope, alongside the keep-apart rules for pairs that need distance.
- How do I stay involved before the lists are final?
- Your rules feed the placement generator, so you shape the classes up front. You and the team can review the results and adjust before anything is finalized.
- Is sensitive student information kept private?
- Placement data stays in your school’s workspace and is used to build the class lists. See the features page and privacy policy for how information is stored.
Make sure what you know reaches the class lists
Record the separations and supports you track all year, and see them honored in the final placement.