For counselors
Class placement software for school counselors
You know which students need separate rooms and which friendships help a child come to school. Record the placement rules your school approves, then check them in the draft rather than relying on a verbal handoff.
Why a counselor’s knowledge gets lost at placement time
The information you hold is often the most sensitive and the most easily dropped when lists are built in a hurry.
Your separations depend on someone remembering them
A pair that must stay apart after an incident only works if the person building the lists knows and remembers. Verbal handoffs fail exactly when they matter most.
Social and emotional needs have nowhere to live
A student’s anxiety, a fragile friendship, a recent loss at home: none of it fits a roster column, so it gets carried in your head and lost at the handoff.
You are pulled in after the lists are already set
By the time you see the draft, the room has been built. Unwinding a bad pairing late means renegotiating the whole grade instead of preventing the problem up front.
How Shibutz gives counselors a seat at placement
Get your placement rules into the workspace before the first draft, and review them with the team before the lists are shared.
- 1
Record separations as firm rules
Enter separation rules before generation, then check that each pair is in different classrooms.
Set separation rules - 2
Protect the relationships that support a student
Record keep-together preferences for friendships that steady a child, along with the support needs staff should review by classroom.
Set student preferences - 3
Weigh in before the lists are built
Ask the placement owner to record your approved rules before generation. Review the draft together while there is still time to revise it.
See how generation works
Getting the sensitive cases right before September
Two students were involved in a serious conflict last spring and cannot share a room. A third is coming off a year of anxiety and does far better with one specific friend nearby. In past years, whether that made it into the lists depended on who was in the room when the drafts were built.
This year the counselor enters the keep-apart pair as a firm rule and the supportive friendship as a keep-together preference before anyone runs the generator. When the lists come back, the counselor checks both outcomes before the team approves them.
In August, the counselor can return to the recorded rules and check the latest draft for a missed separation or friendship.
Questions from school counselors
- How do I check a separation request?
- Enter the pair under Restrictions. After generation, find both students in the results and confirm they are in different classrooms before approving the lists.
- Can I flag supportive friendships as well as conflicts?
- Yes. You can set keep-together preferences for the relationships that help a student cope, alongside the keep-apart rules for pairs that need distance.
- How do I stay involved before the lists are final?
- Give the placement owner your approved rules before generation, then review the draft together and agree on any changes before the lists are finalized.
- Is sensitive student information kept private?
- Your roster is saved with your account and processed by the placement service when you generate or export lists. Record only the details needed for placement, not sensitive case histories. Review the data-handling details below with your school first.
- Can we try Shibutz before paying?
- Yes. Free includes 1 class list, up to 25 students per class list, and 3 placement generations per class list. Pro is $199/year and includes unlimited class lists, students, and placement generations, XLSX export for staff review, and billing management for invoices, payment details, and subscription status. Compare Free and Pro on the pricing page.
Know where student data goes.
Before adding a roster, understand how Shibutz uses your information and check your school's privacy requirements.
- Sign-in and profile
- Clerk handles account sign-in and the profile details you choose to save.
- Roster and results
- Your rosters, placement rules, settings, and saved results are linked to your account.
- Generation and export
- When you generate or export a placement, the Shibutz placement service processes the roster and placement details needed for that request.
- School approval
- Use only student information your school has authorized you to share. Review our privacy details before uploading a roster.
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Keep what you know in the class-list review
Record the separations and supports you track all year, then check them in the draft classes.