Free class placement templates for staff and families

Placement season has a paper trail before anyone opens software. A teacher sends a roster note. The office cleans a spreadsheet. Someone drafts a parent letter and hopes the wording does not promise too much. We turned four of those recurring jobs into reusable Word templates.

The templates hub has four free downloads for class placement work. There is no email form; staff can download a file and edit it straight away.

What's included

• A class assignment report outline for staff handoff after lists are reviewed.
• A parent notification letter, student information form, and balance checklist for the human parts of the process.

Use the student information form before drafting, the balance checklist during review, the assignment report for staff signoff, and the parent letter after approval. These are editable planning documents, not automatic compliance checks. Remove sample text before sharing.

The files are DOCX templates so staff can adapt the wording, add school details, and keep review notes editable.

Why we made them

The software does not replace every document around the placement process. Schools still need consistent wording for families, structured teacher input, and a written record of the final review.

Use these files for that paperwork. Use Shibutz for the student data, placement rules, balance checks, and final class lists.

Start here

If you only download one file, start with the student information form. It gives teachers a focused place for the placement signals that usually get buried in email threads. For a broader walkthrough, pair it with the class lists guide or the balanced class lists checklist.