Family communication
Parent notification letter template
An editable family letter that explains class assignments without sharing information about other students.
DOCX letter
Download the parent letter
Download the Word file without submitting an email address. Add your school details, edit the prompts, and save a working copy.
Download DOCXFile: shibutz-parent-notification-letter.docx
Preview
- Best for
Principals and school offices
Families are about to receive class assignments. You want consistent wording across a grade or school. Staff need language that explains the process without naming other students.
- Inside
What the file includes
Editable family-facing language, Placement-process explanation, Optional contact instructions, Privacy-conscious wording
- Shibutz fit
How it connects to placement software
Use Shibutz to produce balanced lists, then adapt this letter when your school is ready to tell families where students were placed.
How to use it
- Download the template and make a school copy.
- Replace the sample text with your school details.
- Keep student notes objective and limited to placement needs.
- Use Shibutz for the class lists, constraints, and final results.
Related resources
Handle parent requests
Read the related guide or open the tool.
Review results before sharing
Read the related guide or open the tool.
Read privacy notes
Read the related guide or open the tool.
Class assignment report template
An editable staff report for recording final class assignments, balance checks, and review decisions.
Student information form template
A teacher form for recording support needs, peer considerations, and other details used during placement.
Ready to build the class lists?
Keep these files for staff input and sign-off. Shibutz handles the actual placement work, balance checks, and exports.
Common questions
Should the letter mention the algorithm?
Only if that fits your school voice. The template focuses on the placement process and staff review, which is usually what families need to know.
Can I edit the parent notification letter?
Yes. The file is DOCX, so you can change the tone, add school letterhead, and adjust the next steps.